2016 Exhibitor Registration Information

For the ERN Conference exhibit area, we are seeking:

  • Graduate school exhibitors with information about summer undergraduate research opportunities, and graduate school programs and fellowships;
  • STEM employers, including government, business, and academic sectors;
  • Professional societies who offer travel grants for professional society meetings, as well as other STEM career and graduate school preparation opportunities for students; and
  • Organizations that offer STEM international research and education activities.

Exhibitor Registration Fees

The conference registration fee is $450 per person. The registration fee covers all meals indicated on the conference agenda.

The exhibition table fee is $1,000. This fee includes one (1) six foot table, two (2) chairs, on-site signage, as well as exhibitor descriptions and information printed in the 2016 Emerging Researchers National (ERN) Conference program book.

Exhibitor Registration Site

To register as an exhibitor, please access the ERN Conference Exhibitor Registration site.

Exhibition Hours

  • Thursday, February 25th: 8:00pm–10pm
  • Friday, February 26th: 1:45pm–4:15pm
  • Saturday, February 27th: 9:00am–12:30pm

Exhibitor Shipping Instructions

Information available soon.

Deadlines

  • The deadline to register as an exhibitor is January 15, 2016. There will be NO ON-SITE REGISTRATION.
  • The deadline to reserve your hotel accommodations at the Renaissance Washington DC hotel is January 15, 2016.
  • The deadline to submit the description of your organization/institution to appear in the conference program book is January 8, 2016.

Offline Payment Information

Payment by Check or Purchase Order
If paying by check, please make ALL CHECKS PAYABLE TO:

AAAS

Mailing address for ALL CHECKS and PURCHASE ORDERS:

AAAS
Attn: Donna Behar
Education and Human Resources Programs
1200 New York Avenue, NW
Room 645
Washington, DC 20005

PURCHASE ORDERS may also be sent via fax to: 202-371-9849

***A COMPLETE list of registrants, along with confirmation numbers, should be included with ALL CHECKS and PURCHASE ORDERS.***

Refunds

  • ALL refund requests must be received by January 15, 2016.
  • Refunds for credit card online payments will be issued until January 15, 2016.
  • Refunds for check payments will be issued AFTER the close of the conference. But the refund request MUST be received by January 15, 2016.

***No requests for refunds will be accepted after January 15, 2016. There will be NO exceptions.***